Whether you have a large call centre, or a smaller office space, office supplies are something that every single business needs to run their day-to-day operations.
At Yorkshire Office Group, we often get asked by business owners and office managers which resources they should have available in the office at all times.
Every business varies hugely depending on the industry and the overall internal processes. However, we’ve devised a helpful checklist of the top 10 office supplies that all business’ need as a minimum:
1) Stationery
It’s really important not to forget the very basics. Although the office environment has changed over the years with the vast introduction of technology, a modern office still needs the essential stationery.
Pens, pencils, paper, notepads, staplers, rubbers, calculators, rulers, shredders are all still very much necessities. These smaller items can often go straight over your head, so it’s good to keep a record of how many you have per each desk and to keep them restocked.
2) Desk Storage Options
In order to have a productive office with motivated employees, it’s important to have efficient storage solutions.
If papers go missing or desks become cluttered, then staff will become stressed and won’t be able to work to the best of their abilities. Desk organisers, paper trays, ring binders and folders and are a great way to help keep on top of paperwork.
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3) Cleaning & First Aid Equipment
Even if your office benefits from having a weekly cleaner, it’s absolutely essential to have an array of cleaning equipment on hand at all times.
With the new implications of Covid19 especially, all offices should be cleaning their office furniture and supplies regularly to avoid any cross-contamination. Implementing a cleaning rota can be a good way to share the workload and keep on top of it.
A first aid kit in all business premises is absolutely vital. You should also consult with your employees as to whether they have any specific requirements such as allergies to certain plasters so that you’re able to cater for everyone.
4) Postage & Packaging
Every business needs a variety of postage and packaging equipment. Even if you’re not a business that sells physical items, postage options such as envelopes and parcels are great office supplies to keep in-stock. Stamps, labels, and storage boxes also come in very handy.
If you’re a business that does a lot of posting, label makers will also save you a lot of time and money.
5) Technology
Technology is now essential in almost every business in the world. Computers, printers, photocopiers, scanners, projectors, cameras all play a significant role.
It’s important not to forget the necessary software you need to integrate with them and the supplies to run them. Ink cartridges and toners are essential office supplies to order each month.
6) Office Planning Accessories
Although most diary arrangements can be made via email invitations, wall calendars are a great way to allow for transparency between the team so that everyone is aware of meeting dates, events, and holidays.
They also making collaboration much easier, especially if you have a large office, and give the team a sense of togetherness. Individual desk diaries are also a good way for your employees to stay organised.
7) Notice Boards
Displaying important information such as health and safety procedures and fire exit information etc. in a position where everyone can see it is one of the first protocols for every business.
Notice boards are also a great place to share information on any upcoming events, job vacancies, certificates and accreditations or company news, and so should be displayed proudly on your walls.
8) Kitchen & WC Essentials
Every workplace needs coffee! Without it, how would we all get through a Monday morning?
It’s great to have all drink making facilities on hand for your employees, and for visitors. A water dispenser within the office itself is also a great idea.
Toilet roll, soap, bin bags and paper towels are other office supplies that often go overlooked but are essential to have at all times.
9) Legal & Personnel Supplies
Even as a start-up business, there are a multitude of legal documents that you will require. Employee handbooks, contracts, health and safety policies, grievance policies, employee holiday cards are just a few of the initial documents you will need in place.
There’s then the importance of ensuring they are all filed safely, and confidentially. Any employee information should be in a place where only an authorised individual is able to access it.
10) Presentation Equipment
There comes a time when every business will need to present information within either an internal or an external meeting.
Ensure you’re equipped to present your findings or ideas in the best possible way by making it accessible to your audience.
Flip charts, whiteboards, televisions, and projectors are all great ways to showcase your work and allow for open discussions. And don’t forget your whiteboard pens and permanent markers!
If you’re a start-up business, or an established business looking to streamline costs on your office supplies, it’s a great idea to get in touch with a local supplier.
Based in WakefieldYorkshire Office Group work with clients around the surrounding areas including Leeds, Sheffield, Barnsley, Rotherham, York, and more.
With 1000’s of office products in stock, and next day delivery available, we’re a local office supplies provider that you can rely on.
You can browse our full range of office supplies here, alternatively give our friendly team a call on 01924 88 88 00 or email us at info@yorkshireofficegroup.com. We will be happy to arrange a free on-site consultation to discuss your requirements.
